A client contacted us just two weeks before the wedding. It was clear that they were in a situation where everything they had planned was becoming overwhelming, stressful and chaotic. Although they had a clear vision of how their big day should look, they realized they could no longer organize everything on time and according to their expectations. Time was running out, vendors had full schedules, and fears that something would go wrong were growing every day.

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The bride and groom were looking for someone who would take over all the worries and allow them to focus on what is truly important – their experiences and moments shared with family and friends. When they decided to turn to our concierge services, it was up to us to take care of the smooth operation.

Mapping wishes and needs

As soon as we were contacted, we immediately arranged an initial consultation with the client. It was crucial for us to understand their vision – what style of wedding they envisioned, what colors, themes and atmosphere should dominate. At the same time, we were interested in practical details such as the number of guests, time schedule, and especially their budget.

We found out that they wanted a romantic garden wedding with an elegant touch, but at the same time they wanted the whole day to be comfortable and accessible for guests of all age categories.

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How we handled unexpected challenges

With only two weeks to prepare, it was clear that every day played a crucial role. We immediately got to work and secured the following:

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1. Finding and booking a venue

Finding a free and ideal wedding venue two weeks before the date is not an easy task. However, thanks to our network of contacts, we discovered a beautiful garden at a small castle that had just been canceled by another couple for this date. We presented the venue to the client and they immediately fell in love with it.

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2. Decoration and styling

Based on the client's wishes, we contacted our trusted florists and decorators. In record time, they created a design that included romantic arches with flowers, string lights and soft pastel colors in the decorations.

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3. Custom catering

The client wanted elegant catering that would include light foods, desserts and the option of a special vegetarian menu. We contacted our reliable partner and within a few days we had a complete menu including tasting.

4. Transport and accommodation coordination

For guests who were traveling from a greater distance, we arranged comfortable transport and reservations at a nearby hotel. Part of our services also included creating a clear schedule for all guests so they knew exactly where and when to be.

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5. Music and entertainment

The client had one special wish – a live band that would play their favorite songs. Despite the very limited time, we managed to secure a great musical group that even prepared a special arrangement for their first dance.

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Result that exceeded expectations

On the wedding day, everything was ready. The garden was beautifully decorated, guests arrived on time, and the whole day went without a single complication. The client and their family were moved by how we managed to materialize their ideas into reality.

Thanks to our concierge services team, we managed not only to meet but even exceed expectations in such a tight time frame. The client contacted us after the wedding and thanked us for turning their most important day into an unforgettable experience

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Why turn to concierge?

Our services are not just about planning and organization. They are about ensuring peace, comfort and certainty that we can turn even the biggest challenges into a fulfilled dream. Whether you need help organizing a wedding, birthday celebration or other events, we are here for you. With us, you have the assurance that your big day will be perfect, whether you contact us a month in advance or just a few days beforehand.

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